Privacy Policy

Effective Date: July 26, 2024

This Privacy Policy covers the Websites (as defined below), which are owned and operated by Office Snapshots LLC (“Office Snapshots”).

DEFINITIONS

“Services” shall refer to the services provided by Office Snapshots through the Websites.

“Users” shall refer to anyone who uses Office Snapshots’ Websites or Services.

“Websites” shall refer to the following websites owned and operated by Office Snapshots: officesnapshots.com, hospitalitysnapshots.com, homesnapshots.com, educationsnapshots.com, healthcaresnapshots.com, and contractkit.com. 

INTRODUCTION

Office Snapshots is committed to protecting the privacy of its Users and wishes to maintain a safe and secure environment for all users of the Websites. Please read the following Privacy Policy to understand how your personal information is treated. From time to time, Office Snapshots may offer new services and/or products that may require Office Snapshots to update this Privacy Policy. Please check back with us periodically. If you have questions or concerns regarding this policy, you should contact Office Snapshots’ Privacy Administrator by email at [email protected].

INFORMATION COLLECTED BY OFFICE SNAPSHOTS

Office Snapshots collects personal information from users for different purposes. Information gathered online can be identified as either anonymous or identifiable. Anonymous information is information that cannot be traced back to the individual. Identifiable information is information that is specific to an individual.

Automatically Collected Data / Log Data

Like most companies offering online services, the Services and Websites gather certain information automatically from your computer or mobile device and store it.  This information may include Internet protocol (IP) addresses, operating system, device type, browser type, content viewed, Internet services provider (ISP), location information, referring/exit pages, date/time stamps, and clickstream data. Office Snapshots uses this information, which does not identify individual users, to analyze trends, administer the Services and Websites, gather demographic information about its user base as a whole, and improve its level of service to you.

Information You Provide

Office Snapshots does not collect any personal information about you unless you voluntarily provide it.

To use certain features of the Website, a user must submit information via forms. For example, a user may submit an office or advertise by submitting forms on the Website. In order to submit such forms, Office Snapshots will collect the following information: (i) name, (ii) email address, (iii) phone number, (iv) company name(s); (v) company/office location, and (vi) website address. The provision of this personal information is mandatory and if you choose not to submit the requested information, you will not be able to use the features of the Websites that require submission of this information.

To use certain features on the Website, a user must register for an account. A user may register by creating an account through the Website. In order to provide you with an account, Office Snapshots will collect the following information: (i) first and last name, (ii) email address, (iii) company/employer, (iv) job title/function, (v) country, and (vi) username and password. Alternatively, Office Snapshots may allow a user to register using third party services (such as Google or Facebook) to authenticate the user’s identity. If a user registers an account using a third party service, you will be asked permission to share certain information from your third party account with Office Snapshots. You may disconnect your accounter from a third party service at any time. The provision of this personally identifiable information is mandatory and if you choose not to submit the requested information, Office Snapshots will not be able to provide you with an account.

The Websites may provide you with the opportunity to share content with another person.  For this feature to work, Office Snapshots may need to collect or be provided with the username, name, and/or email address of the person with whom you want to share content.

The Websites may also allow you to request information from manufacturers by way of a form to be completed. In order to submit a request for information from a manufacturer, you will need to provide your name and email address and may choose to submit additional optional contact information such as your phone number. However, this information is provided to the manufacturer for the purpose providing you information and contacting you as appropriate. You understand and agree that any information you submit by way of such forms will be used by the manufacturer in accordance with the manufacturer’s applicable privacy policy.

COOKIES, GOOGLE ANALYTICS, & PLAUSIBLE ANALYTICS

The Websites use cookies. A cookie is a piece of data stored on a user’s device to help Office Snapshots improve your access to and use of the Services and Websites and identify repeat visitors.

Google Analytics is a web analytics service provided by Google, Inc. Google Analytics places cookies on your computer to help Office Snapshots analyze how users use the Website. The information generated by the cookie about your use of the Websites (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information to evaluate your use of the Website, compiling reports on website activity and providing other services relating to Website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. By using the Website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. For more information regarding Google Analytics please visit Google’s website, and pages that describe Google Analytics, such as www.google.com/analytics/policies.

 

Office Snapshots also uses Plausible Analytics. Plausible Analytics is an open-source project dedicated to making web analytics more privacy-friendly. Plausible Analytics minimizes data collection in general and whatever Plausible Analytics tracks is kept fully secured, encrypted and hosted on a server in the European Union to ensure it is being covered by the strict laws on data privacy. Plausible Analytics does not use cookies and does not generate any persistent identifiers. Plausible Analytics generates a random string of letters and numbers that is used to calculate unique visitors on a website and reset this string once per day. All the data is isolated to a single day only, therefore, there is no way to know whether a person comes back to a site on another day. Plausible Analytics does not share or send the data to any advertising companies or any other third-parties in general. The data is not monetized, mined and harvested for personal and behavioral trends. By using Plausible Analytics, all the site measurement is carried out absolutely anonymously. Plausible Analytics measures only the most essential data points and nothing else. All the metrics Plausible Analytics does collect fits on one single page. For more information regarding Plausible Analytics, please visit Plausible Analytics’ website and its data policy at https://plausible.io/data-policy. 

You can set your browser to refuse all cookies or to indicate when a cookie is being sent. If you do not accept cookies, you may not be able to use some features of the Services or Website.

USE OF PERSONALLY IDENTIFIABLE INFORMATION

Personally identifiable information collected is used primarily for the purpose it is collected (e.g., creating a user account). Office Snapshots also may use a user’s email address as follows provided that the user grants his/her consent to such additional use:

  • in internal surveys to obtain feedback on aspects of Office Snapshots’ business; 
  • to notify users of information Office Snapshots thinks may be of interest to them;
  • to send communications or promotional materials; and
  • to provide, operate, maintain, analyze, improve and promote the Services.

Office Snapshots may also use personal information collected to contact users in connection with the inappropriate use of the Website.

DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION

Office Snapshots does not sell, rent, or lease your personal information to third parties.

From time to time, Office Snapshots may disclose your personal information to organizations that perform services for or on behalf of Office Snapshots, such customer service, research, marketing, data processing, and measuring the use of the Website. Office Snapshots will share with these companies only that personal information which they need to work on our behalf. Some of these service providers may be located in other countries. Your personal information will be provided to these organizations only if they agree to use such information solely for the purpose of providing services to Office Snapshots, and under the instructions of Office Snapshots, and with respect to that information, to act in a manner consistent with the relevant principles articulated in this Privacy Policy. 

INFORMATION SECURITY

The Websites have commercially reasonable security measures in place to prevent the loss, misuse, and alteration of the information that Office Snapshots obtains from you, but Office Snapshots makes no assurances about Office Snapshots’ ability to prevent any such loss, misuse, or alteration to you or to any third party. Please review Office Snapshots’ Terms of Service regarding Office Snapshots’ liability for any loss, misuse, or alteration of personally identifiable information.

UPDATING INFORMATION

You have the right to correct and update the personal information collected about you through the Website. You can make changes to your personal information at any time by logging into your account. You will need your email address and password in order to access your account. Alternatively, you may contact Office Snapshots at [email protected].

NOTIFICATIONS OF CHANGES TO THIS PRIVACY POLICY

Office Snapshots reserves the right to make changes to this Privacy Policy. In the event of a material change in our information collection and handling practices, Office Snapshots will inform those users who have provided an email address via email. Any changes will apply prospectively only.

OPTING OUT OF EMAIL COMMUNICATIONS

Office Snapshots provides you the opportunity to “opt-out” of having your personally identifiable information used for certain purposes when we ask for this information. For example, if you register for an account but do not wish to receive any additional marketing material from Office Snapshots, you can indicate your preference during the account creation process. If you opted-in to receive marketing communications but no longer wish to receive communications from Office Snapshots, you may opt-out of receiving them by following the instructions included in each communication.

LINKS

The Websites may contain links to other websites. Please be aware that Office Snapshots is not responsible for the privacy practices or the content of such other websites. Office Snapshots encourages users to read the privacy policies of each and every website that collects personally identifiable information. This Privacy Policy applies solely to information collected by Office Snapshots.

NOTICE REGARDING CHILDREN

The Websites are general audience websites and does not direct any of its content specifically at children under 13 years of age. Office Snapshots understands and is committed to respecting the sensitive nature of children’s privacy. If Office Snapshots learns or has reason to suspect that a user is under age 13, Office Snapshots will promptly delete any personal information for that user.

NOTICE TO CALIFORNIA RESIDENTS

Office Snapshots does not disclose your information to third parties for marketing purposes. If you are a California resident, you have the right to receive (a) information identifying all third-party companies to which we may have disclosed, within the past year, personal information pertaining to you and your family for those companies’ direct marketing purposes; and (b) a description of the categories of personal information disclosed. To obtain such information, please email [email protected]. 

CALIFORNIA DO NOT TRACK DISCLOSURE

Office Snapshots does not track its customers over time and across third party websites to provide targeted advertising and therefore does not respond to Do Not Track (“DNT”) signals. However, some third parties do track your browsing activities. If you are visiting third party websites, your browser should allow you to set the DNT signal on your browser so that third parties know you do not want to be tracked.

INTERNATIONAL USERS

Office Snapshots is a U.S. company and the Websites are hosted in the United States. If you access the Websites from the European Union, Asia, or any other region, country, or jurisdiction with privacy laws or regulations governing personal data collection, use, and disclosure that differ from United States privacy laws, please note that, by your continued use of the Website, you are transferring your personal information to the United States and you consent to that transfer. In addition, you understand that your personal information may be processed in countries (including the United States) where privacy laws may be less stringent than in your country. If you reside in a country or jurisdiction that provides access rights under law, you may access, correct or update the personal information through your account or by contacting Office Snapshots at [email protected].

REQUIRED DISCLOSURES

Office Snapshots may disclose personal information when required by law or in the good-faith belief that such action is necessary in order to conform to the edicts of the law or comply with a legal process served on our site.

HOW TO CONTACT OFFICE SNAPSHOTS ABOUT PRIVACY CONCERNS

If you have any further questions or comments regarding this Privacy Policy, you may contact us at [email protected].

 

FOR USERS IN THE EU AND SWITZERLAND

Office Snapshots as Controller
When you provide Office Snapshots with your information through our Websites, Office Snapshots serves as a data controller. When Office Snapshots acts as a data controller, it determines how personal information will be utilized in accordance with this Privacy Policy.

Legal Basis for Processing Your Personal Data
Office Snapshots processes the personal information you provide to perform our contractual obligations to provide you the Services. Office Snapshots also processes your personal information based on its legitimate interests to provide the Services and Websites to you, to develop and improve Services provided to you, to prevent fraud, and/or comply with law enforcement requests. Where Office Snapshots has obtained your consent, it processes certain personal information based on your consent.

Data Subject Rights Access and Control of Your Information
We enable you to have control over the accuracy of your personal information. You can access and review your personal information by logging into the Websites and visiting your account. 

Right to Rectification
You have the right to correct your personal data if incorrect, which also includes the right to have incomplete personal data completed. You can do so by logging into your account and deactivating any incorrect or incomplete information and adding the corrected and/or completed information.

Data Portability
When Office Snapshots processes your personal data by automated means that you have provided to us based on consent or through a contract, you have the right to get a copy of that data in a structured, commonly used and machine-readable format and have that transferred to you or to third party.

Right to Restriction of Processing
You have the right to request that Office Snapshots restricts the processing of your personal information:

  • During the pending period of time when Office Snapshots verifies the accuracy of any personal data that you claim is inaccurate
  • Where the processing of your personal data is unlawful but you oppose erasure and instead request that Office Snapshots restricts the use of your personal data
  • If Office Snapshots no longer needs your personal data but it is required for you to make or defend legal claims
  • During the pending period of time when Office Snapshots verifies its legitimate interest to process your data when you object to such processing

Erasure of Personal Data
You have the right to delete the data collected through our Websites and can do so by logging into your account and either deleting your account or deleting the specific personal data. There may be instances where Office Snapshots may not be able to delete your data or where Office Snapshots retains a copy of your data, for example, where we may need it to comply with a legal obligation or to protect the rights of others.

How Long Office Snapshots Keeps Your Personal Data
Office Snapshots retains your personal data for as long as necessary to provide the Services to you. Office Snapshots will retain and use this information as long as necessary to comply with its legal obligations, resolve disputes, and enforce our agreements, and then Office Snapshots will delete it.

How to Exercise Your Rights
In order to exercise the rights stated above, please email [email protected]. You can also exercise many of your data rights through your account.

Right to Complain to Supervisory Authority
If you believe that Office Snapshots is processing your personal data in an incorrect or unlawful manner, please email [email protected]. For those located in the European Union, you also have a right to file a complaint with a Supervisory Authority in the EU.

Transfer of Information
Information Office Snapshots collects from you will be stored and processed in the United States. If you provide information, it will be transferred to, processed, and accessed in the United States.

Privacy Shield

Office Snapshots complies with the EU-U.S. and Swiss-U.S. Privacy Shield Frameworks as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland to the United States. Office Snapshots has certified to the Department of Commerce that it adheres to the Privacy Shield Principles. If there is any conflict between this Privacy Policy and the Privacy Shield principles, the Privacy Shield principles shall govern  To learn more about the Privacy Shield program, please visit https://www.privacyshield.gov. 

Resolution of Complaints
In compliance with the Privacy Shield principles, Office Snapshots commits to resolve complaints about your privacy and its collection or use of your personal information. European Union citizens with inquiries or complaints regarding this privacy policy should first contact Office Snapshots at [email protected]. Office Snapshots commits to using a dispute resolution provider in accordance with Privacy Shield principles.